GILBERDYKE CRICKET CLUB CONSTITUTION

1.             Name

The name of the Club is Gilberdyke Cricket Club, hereafter to be referred to as "the club" and the club shall be affiliated to the England and Wales Cricket Board through the Yorkshire Cricket Board.

2.             Aims and Objectives

The objective of the club shall be to provide for the cricketing and social interests of its members. The club will seek to offer benefits of membership to as wide a section of the community as possible. The club will seek to offer the opportunity to play at the highest standard possible, whilst at the same time giving people of all ages and abilities the chance to enjoy the great game of cricket.

The club will be based on the following values:

·         An ambition to achieve high standards of both cricketing skill and sporting conduct.

·         Fairness and sportsmanship in all its dealings, on and off the field of play.

·         Mutual support and comradeship.

·         A desire to promote cricket within the community.

To ensure that all members, playing and non-playing, abide by the ECB Code of Conduct which incorporates the Spirit of Cricket and by the Laws of Cricket.

Players and non-playing members of the club are expected to promote the good name of Gilberdyke Cricket Club by conducting themselves properly in all activity associated with the club, also to work actively to promote the objectives of the club by contributing time to run Gilberdyke Cricket Club and to develop it in whatever way members can as individuals.

To ensure a duty of care to all members of the club by adopting and implementing the ECB ‘Safe Hands – Cricket’s Policy for Safeguarding Children’ and any future versions of the Policy.

To ensure a duty of care to all members of the club by adopting and implementing the ECB Cricket Equity Policy and any future versions of the Policy.

To encourage all members to participate fully in the activities of the club.

3.            Membership

(a)       Membership of the club shall be open to anyone interested in the sport of cricket on application regardless of sex, age, disability, ethnicity, nationality, sexual orientation, religion or other beliefs.  However, limitation of membership according to available facilities is allowable on a non discriminatory basis.

(b)               The club may have different classes of membership and subscription on a non discriminatory and fair basis.  The club will keep subscriptions at levels that will not pose a significant obstacle to people participating.

(c)               No person shall be eligible to take part in the business of the club unless the appropriate subscription has been paid. Subscriptions shall be due within 14 days of the start of the season. In the event of subscriptions still being outstanding 28 days from the start of the season, any players not having paid will not be eligible for selection.

(d)               The club Committee may refuse membership, or remove it, only for good cause such as conduct or character likely to bring the club or cricket into disrepute.  Appeal against refusal or removal may be made to the Committee who shall appoint an Appeals Committee to hear the appeal.

(e)               All members will be subject to the regulations of the Constitution and by joining the club will be deemed to accept these regulations and any Codes of Conduct that the club has adopted.  The Constitution shall identify those members eligible to vote at any General Meetings.

4.         Classes of Membership

There shall be five of classes of membership available. These are:

·         Vice President

·         Playing Member

·         Family Member

·         Lady member

·         Junior member

Members should commit themselves to purchase goods from the club’s current sponsors wherever possible.

A list of members in each category shall be maintained by the Treasurer or other Officer of the club.

5.         Officers

The Officers of the club shall be as follows:

Executive Officers

6.         Election of Officers

All Officers shall be elected at the Annual General Meeting of the club from, and by, the members of the club.

All Officers shall be elected for a period of one year, but shall be eligible for re-election to the same office or to another office the following year.

7.         Management Committee

The affairs of the club shall be conducted by a Management Committee (the Committee) comprising the Executive Officers of the club and Six other members elected from, and by, the Full Members of the club. Only these members of the Committee shall be entitled to vote at Committee meetings.

The Committee will be convened by the Secretary and shall meet at agreed intervals and not less than four times per year.

The quorum required for business to be agreed at Committee meetings shall be  Four.

The duties of the Committee shall be:

a)      To control the affairs of the club on behalf of the members.

b)      To keep accurate accounts of the finances of the club through the Treasurer.  These should be available for reasonable inspection by members.  The club shall maintain a bank current account and the following Officers shall be authorised to sign club cheques: any two from the Chair, Treasurer and Secretary. Bank statements will be produced at each committee meeting as part of a regular financial report. A small amount of cash may be held by the treasurer with amounts over twenty five pounds being banked within 7 days.

c)      If membership of the committee falls below the prescribed level between AGMs, the committee shall have the power to co opt up to 3 extra members without the need for an Extraordinary General Meeting. Co-opted members shall not be entitled to a vote on the Committee and shall serve until the end of the next Annual General Meeting.

d)      To make decisions on the basis of a simple majority vote. In the case of equal votes, the Chair shall be entitled to an additional casting vote.

e)      The committee shall have the power to nominate replacement captains or vice captains between AGMs should the need arise.

The Committee shall have powers to appoint sub-committees as necessary and to co-opt advisers who may be non club members invited to advise on specialist subjects.

An elected Committee member ceases to be such if he or she ceases to be a member of the club, resigns by written notice, or is removed by the Committee for good cause after the member concerned has been given the chance of putting their case to the Committee.  Appeal against removal may be made to the Appeals Committee.  The Committee shall fairly decide time limits and formalities for these steps.

The Committee has the power to:

(a)               acquire and provide grounds, equipment, coaching, training and playing facilities, clubhouse, transport, medical and related facilities

(b)               provide coaching, training, medical treatment, and related social and other facilities

(c)               take out any insurance for club, employees, contractors, players, guests and third parties

(d)               raise funds by appeals, subscriptions, loans and charges

(e)               borrow money and give security for the same, and open bank accounts

(f)                 buy, lease or licence property and sell, let or otherwise dispose of the same

(g)               make grants and loans and give guarantees and provide other benefits

(h)               set aside funds for special purposes or as reserves

(i)                  invest funds in any lawful manner

(j)                  employ and engage staff and others and provide services

(k)               co-operate with or affiliate firstly to any bodies regulating or organising the sport of cricket and secondly any club or body involved with cricket and thirdly with government and related agencies

(l)                  do all other things reasonably necessary to advance the aims and objectives of the club.

NONE of the above powers may be used other than to advance the aims and objectives in a manner consistent with the Rules and the general law.

8.         General Meetings

The Annual General Meeting of the club shall be held not later than the end of March each year, the precise date being at the discretion of the committee.  Twenty one clear days notice of the Annual General Meeting shall be given to members by posting on the club Website and placing the notice on the club notice board.  Members must advise the Secretary in writing of any other business to be moved at the Annual General Meeting at least Fourteen days before a meeting.  The Secretary shall circulate or give notice of the agenda for the meeting to members not less than Seven days before the meeting.

The business of the Annual General Meeting shall be to:

a)      Confirm the minutes of the previous Annual General Meeting and any General Meetings held since the last Annual General Meeting

b)      Receive the audited accounts for the year from the Treasurer

c)      Receive the annual report of the Committee from the Chairman

d)      Captain’s reports

e)      Elect the Officers of the Club (i.e. Chair, Secretary, Treasurer etc.), team captain (s) and vice captain (s)

f)       Review club subscription rates and match fees and agree them for the forthcoming year

g)      Transact such other business received in writing by the Secretary from members Fourteen days prior to the meeting and included on the agenda.

Nominations of candidates for election of Offices shall be made in writing to the Secretary at least Seven days in advance of the Annual General Meeting date.  Nominations can only be made by Full Members and must be seconded by another Full Member.

Extraordinary General Meetings may be convened by the Committee or on receipt by the Secretary of a request in writing from not less than Fourteen days or at the written request of five members.  At least Seven days notice of the meeting shall be given. Seven members are required for an EGM to be quorate. Reasons for convening an EGM shall be:

            ·         Failure of the committee to function properly.

·         Financial difficulties

·         Threat to league status

·         Proposed change of league

·         Proposal to wind up the club

·         Any other major issue affecting the club

 At all General Meetings, the Chair will be taken by the Chair or, in their absence, by a deputy appointed by Full Members attending the meeting. Decisions made at a General Meeting shall be by a simple majority vote from those Full Members attending the meeting.  In the event of equal votes, the Chair of the meeting shall be entitled to an additional casting vote.

 A quorum for a General Meeting shall be Seven Full Members and any other categories of membership entitled to vote (as outlined by the membership section of this Constitution) and Officers of the Club including at least (1 or 2) from the Chair, Secretary and Treasurer.

Each Full Member of the Club shall be entitled to one vote at General Meetings. Family members have no voting rights at an Annual General Meeting or Extraordinary General Meeting.

9.         Alterations to the Constitution

Any proposed alterations to the club Constitution may only be considered at an Annual or Extraordinary General Meeting. Any proposals to make constitutional changes must be made in writing to the secretary a minimum of Fourteen days before the AGM or EGM so that the committee can consider them and inform the membership of the proposals.

10.          Finance

All club monies shall be banked in an account in the name of the club.

The Treasurer shall be responsible for the finances of the club and for providing a report on the financial position as required by the Committee.

A small amount of cash may be held by the treasurer with amounts over twenty five pounds being banked within seven days.

The Treasurer shall ensure that the club maintains adequate and appropriate insurance to cover the activities of the club.

The financial year will end on 20^th February.

The Treasurer will present an audited statement of annual accounts at the Annual General Meeting.

Any cheques drawn against club funds should hold the signatures of the Treasurer plus up to two Officers.

11.       Property and Funds

(i)         The property and funds of the club cannot be used for the direct or indirect private benefit of members other than as reasonably allowed by the Rule

(ii)        The club may also in connection with the sports purposes of the club:

            a)    Sell and supply food, drink and related sports clothing and equipment

            b)    Employ members and remunerate them for providing goods and services, on fair terms set by the Committee without the person concerned being present

            c)    Pay for reasonable hospitality for visiting teams and guests

            d)    Indemnify the Committee and members acting properly in the course of the running of the club against any liability incurred in the proper running of the club (but only to the extent of its assets).

            e)    All surplus income will be re-invested in the club. No surplus assets will be distributed to members of third parties. The only post for which any remuneration will be made is that of Groundsman.

12.          Discipline and Appeals

All complaints regarding the behavior of members should be lodged in writing with the Secretary. The committee will ensure that any such complaint is investigated and heard in accordance with the clubs written disciplinary procedure.

 13.          Groundsman

A Groundsman shall be appointed by the committee to oversee maintenance and preparation of pitches. The Groundsman shall have the facility to spend up to Twenty Five pounds of reasonable expenditure and should seek approval for higher levels of expenditure from the committee. No work  on the square may be undertaken without the Groundsman’s approval. The Groundsman shall have final choice of wicket for use in forthcoming games.

14.          Dissolution

 a)      If at any General Meeting of the club, a resolution be passed calling for the dissolution of the club, the Secretary shall immediately convene a Extraordinary General Meeting of the club to be held not less than one month thereafter to discuss and vote on the resolution.

b)      If at that Special Meeting, the resolution is carried by at least two-thirds (three quarters) of the Full Voting Membership present at the meeting, the Committee shall thereupon, or at such date as shall have been specified in the resolution, proceed to realise the assets of the club and discharge all debts and liabilities of the club.

c)      The Committee will then be responsible for the orderly winding up of the club’s affairs.

d)      On dissolution of the club, any remaining assets, once all liabilities have been paid, shall be given to another community amateur sports club, a registered charity, local schools or the sports governing body. The guiding principle on transferring these assets will be the most effective way to promote cricket in Gilberdyke and surrounding villages.

15           Awards night

An awards night shall be held each year at which presentations as deemed appropriate by the committee will be made.

16           Declaration

Gilberdyke Cricket Club hereby adopts and accepts this Constitution as a current operating guide regulating the actions of all members.

SIGNED (CLUB CHAIRMAN)

NAME                                                                                                 DATE

SIGNED (CLUB SECRETARY)

NAME                                                                                                 DATE

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